Privacy Notice - seetecrecruitmentsolutions.co.uk

Privacy Notice

Privacy Notice – Seetec Recruitment Solutions Ltd

Seetec Recruitment Solutions Ltd is committed to data security and the lawful, fair, and transparent processing of personal data. This privacy notice sets out how we manage and protect your personal data in compliance with applicable data protection law, including the UK/EU General Data Protection Regulation (EU) 2016/679.

It explains how and why we collect, store, use and share (process) personal data, how to contact us and the supervisory authorities should you need further information or wish to report a concern about the way in which we process your data.

We will never sell your personal data to third parties.

The Seetec Group delivers a range of recruitment, employability, skills, and support services across our business areas.

We have offices in England (Company Registration No: 02291188) and Ireland (Company Registration No: 551677)

Company Details:

Seetec Recruitment Solutions Ltd

Registered Office: 75-77 Main Road, Hockley, Essex, SS5 4RG

Email: info@seetecrecruitmentsolutions.co.uk

For the purposes of GDPR, Seetec Recruitment Solutions Ltd may act in the capacity of a Data Controller/ Joint Data Controller or Data Processor when processing your personal data.

Recruitment Services
Client Partnerships
Visitors to our website
Enquiries through our contact us pages
Applying for employment with Seetec through our Websites
How we protect your personal data
Data Subject Rights
Get in touch

1.0 Recruitment Services

1.1 Information we collect about you

Personal and contact information when you complete the online registration form to use our recruitment service or when joining our Talent Pool This will include your name, address, email address, telephone number(s), employment history, qualifications, and your CV.
Ethnicity and diversity information, (optional).
Details (and copies) of our communications and interactions via our website, by email, or telephone.

We may collect some of this information when you interact with us during the recruitment process.

We may also receive personal data directly from you or from various third parties and public sources, including from social media channels (if you interact with us through those channels).

Information about how you use our website, and if applicable which websites you were redirected from. For more information, please see Visitors to our website.

1.2. How and why we use your personal data

	How we use your Personal Data	Why we use your Personal Data
Initial Registration/Referral – Joining our Talent Pool	We use your personal and contact information to register you onto our database. This information may be provided directly by you or through referrals from other employability or recruitment sources. You will be asked to provide us with Equality and Diversity information, (this is optional) Your contact details will be added to our Talent Pool and retained for a maximum of 2 years. (Candidates can request for their data to be deleted at any time)	Necessary to enable us to consider your suitability for vacancies. (Performance of a contract-legitimate interest) For statistical and analysis purposes, which may be shared with prospective employers as part of the referral process. We will use this information to contact you should a suitable job opportunity arise.
Communicating with you	We use the personal and contact information provided by you and copies of your communications with us to manage our relationship with you throughout the application process and to support evidence of our interactions.	Necessary for the processing of your application (performance of a contract) the processing of your application (performance of a contract)
Colleague training	We may use copies of your communications with us for training and quality purposes (anonymised)	Necessary for our legitimate interests (to ensure that we provide the best service to you).
Progressing an application	We will use your personal information to enable us to progress you through each stage of the process.	Necessary for the processing of your application (performance of a contract)

1.3 How your information is shared

We may share the data we collect from you in all or some of the following circumstances.

With prospective employers.
With professional advisers including lawyers, bankers, auditors, and insurers for the purposes of providing consultancy, legal, insurance and accounting services.
With auditors – to audit our systems and processes for the purposes of ensuring efficiency, or regulatory or contractual compliance.
With other employability and recruitment providers
With third parties if we are under a duty to disclose your personal data to comply with any legal or regulatory obligation or request.

1.4 How long do we keep your information?

We will only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal or contractual requirements. If you have joined our Talent Pool, your personal data will be retained for 24 months. You can request us to delete your data from the Talent Pool at any time. by contacting Seetec Recruitment, info@seetecrecruitmentsolutions.co.uk, Tel: 07885-881853.

At the end of that retention period, your data will either be deleted or anonymised (so that it can no longer be associated with you) for reporting, evaluation, or statistical purposes.
To determine the appropriate retention period for personal data, we consider the applicable legal requirements, the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means.
In some circumstances you may be entitled to ask us to delete your data: see ‘Data Subject Rights’

2.0 Client Partnerships

2.1 Information we collect about you

We collect personal and contact information when the client registration form is completed online, including the name of the company contact, company details, email address and telephone number(s).
Details (and copies) of communications and interactions between us, by email, telephone, post or via our website.
Information about how you use our website, and if applicable which websites you were redirected from. For more information see our Visitors to our website page
We may receive personal data directly from you or from various third parties and public sources, including from social media channels.

2.2 How and why we use your personal data

		How we use your Personal Data	Why we use your Personal Data
Initial Registration	We use your contact information to register your company as a client for our services.		Performance of a contract – partnership working, business development.
Communicating with you/your company	We use the personal and contact information provided by you and copies of communications to manage our relationship with you: For example: To notify you about potential applicants. To communicate with you in response to any query or request. To provide information, and recommendations about any services or candidates that may be of interest to you.		Legitimate Interest – partnership working, business development.
Colleague Training	We may use copies of your communications with us for training and quality purposes.		Legitimate Interest – to provide the best service to you.

2.3 How your information is shared

With other business areas within the Seetec Group, such as Business Development, Training and Marketing.
We may be required to share the data we collect with you with professional advisers, such as lawyers, bankers, auditors, and insurers – for the purposes of providing consultancy, legal, insurance and accounting services.
We will also share with your personal data with third parties if we are under a duty to disclose to comply with any legal or regulatory obligation or request.

2.4 How long we keep your information

We will keep your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal or contractual requirements.

To determine the appropriate retention period for personal data, we consider the applicable legal requirements, the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means.

Your company information and contact details will be retained for a period of 36 months from registration or last interaction, after which time you will be contacted to confirm that you wish to remain in partnership with us.

However, you can ask us to remove your details from our client partners list at any time, by contacting: info@seetecrecruitmentsolutions.co.uk , Tel: 07885-881853.

At the end of that retention period, your data will either be deleted or anonymised (so that it can no longer be associated with you) for reporting, evaluation, or statistical purposes.

For more information see Data Subject Rights

3.0 Visitors to our website

3.1 Information we collect about you

When visiting our websites, you will be able to select and save your cookie preference when accessing the Home Page. We use essential cookies, which are necessary for the operation and security of our websites, and optional performance and advertising cookies. Our optional cookies, if selected, will allow us to collect the following:

Information about how you use our website, and if applicable, which websites you were redirected from.
Technical information about your device or browser when you use our website, including geolocation data to determine what country you are accessing our website from, device ID, browser type and version and time zone setting.

We use browsing history to provide a better service to you.

For further information please refer to our ‘Cookie Policy’

4.0 Enquiries through our Contact Us pages

4.1 Information we collect about you:

Your contact details, content (and copies) of your communications with us, by email or web forms.
Information about how you use our website, and if applicable, which websites you were redirected from. For more information, please see the Visitors to our website page.

4.2 How and why we use your personal data

	How we use your personal data	Why we use your personal data
Enquiry	We use your personal and contact information to respond to your enquiry.	Necessary for the legitimate interest of dealing with your enquiry.
Communicating with you	We use the personal and contact information provided by you and copies of your communications with us to manage our relationship with you.	Necessary for our legitimate interests (to ensure your enquiry is dealt with, to record and evidence our interactions).
Colleague training	We may use copies of your communications with us for training purposes	Necessary for our legitimate interests (to ensure we provide the best service to you).

4.3 How your information is shared

Depending on the nature of your enquiry, we may share the data we collect from you in the following circumstances:

With prospective employers.
With recruitment and employment agencies to assist in the fulfilment of our contractual obligations to help you find employment.
With professional advisers including lawyers, bankers, auditors, and insurers – for the purposes of providing consultancy, legal, insurance and accounting services.
With auditors – to audit our systems and processes for the purposes of ensuring efficiency, or regulatory or contractual compliance.
With third parties if we are under a duty to disclose or share your personal data to comply with a legal or regulatory obligation or request.

4.4 How long do we keep your information?

We will only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal or contractual requirements. At the end of that retention period, your data will either be deleted or anonymised (so that it can no longer be associated with you) for reporting, evaluation, or statistical purposes.
To determine the appropriate retention period for personal data, we consider any legal requirements, the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means.
In some circumstances you may be entitled to ask us to delete your data: see ‘Data Subject Rights’ for further information.

5.0 Applying for employment with Seetec through our Websites

5.1 Information we collect about you:

When you register through our website for employment or to join our Talent Pool, we will collect the following personal Information:

Personal and contact information when you complete the online registration form to join our Talent Pool, you will also be required to upload your CV.
When you apply for a vacancy, we will ask for your name, address, email address, telephone number(s), employment history, details of your qualifications and your CV. You will be asked to provide us with ethnicity and diversity information, which is optional. This information will be anonymized and used for statistical and reporting purposes only.
We may collect some of this information when you interact with us during the recruitment process.
Details (and copies) of your communications and interactions with us via our recruitment team or otherwise, including by email, telephone (voice recordings) and post. For further information on voice recordings please visit our Voice Recordings Section.
Copies of documents you provide to prove your identity (e.g., driving licence and passport) as part of the recruitment process, or where there is a legal reason to request this from you.
Information about how you use our website, including technical information about your device or browser, including geolocation data, device ID and if applicable, from which websites you were redirected. For further information see our Visitors to our Website section.
We may also receive personal data directly from you or from various third parties and public sources, including from social media channels (if you interact with us through those channels), or other third parties such as employers or recruitment agencies.

5.2 How and why we use your personal data

When you apply for employment, you are providing your information for the purpose of entering a contract with Seetec. As part of the recruitment process, we must also process your personal information to satisfy legal and statutory requirements in accordance with employment law.

	How we use your personal data	Why we use your personal data
Initial Registration Joining our Talent Pool	We use your personal and contact information and your CV to register you onto our recruitment database. You will be asked to provide us with Equality and Diversity information, which will be anonymised and used for statistical/reporting purposes. Your contact details and CV will be added to our Talent Pool and retained for a maximum of 2 years. (Candidates can request for their data to be deleted at any time)	Necessary to enable us to consider your application and to determine your suitability for the vacancy. (Performance of a contract) Legitimate interest – what do we use this information for – do we share with anyone? If your details are retained in our Talent Pool, we will use this information to contact you should a suitable vacancy arise. (Legitimate interest).
Verification of Identity/Right to Work documentation	Collected to assist in the right to work and identity checking process.	Necessary for compliance with a legal obligation.
Communicating with you	We use the personal and contact information provided by you and copies of your communications with us to manage our relationship with you throughout the application process.	Necessary for the processing of your application (performance of a contract).
Colleague training	We may use copies of your communications with us (including voice recordings) for training and quality purposes.	Necessary for our legitimate interests (to ensure that we provide the best service to you).
Progressing an application	We will use your personal information to enable us to progress you through each stage of our recruitment process.	Necessary for the processing of your application (performance of a contract).
Vetting & Background Checks	We will provide your information to third parties to enable us to conduct vetting and background checks, as appropriate to the role.	Necessary to comply with our contractual and legal obligations.

5.3 How your information is shared

We may share the data we collect from you in the following circumstances:

As a successful applicant, with Payroll and pension providers as part of your contract of employment and our legal obligations.
With registered services, in respect of DBS checks (pre-and during employment) and Employee benefit providers.
Professional advisers including lawyers, bankers, auditors, and insurers – for the purposes of providing consultancy, legal, insurance and accounting services.
Law enforcement agencies, Garda, or other such regulatory authority – as part of an investigation or otherwise for legal or regulatory purposes and third-party security companies – for the purposes of ensuring that we comply with the law and have adequate security measures in place.
Auditors – to audit our systems and processes for the purposes of ensuring efficiency, or regulatory or contractual compliance.
We will disclose your personal information to third parties if we are under a duty to disclose or share your personal data to comply with any other legal or regulatory obligation or request.

5.4 How long do we keep your information?

We will only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal or contractual requirements, in respect of both job applicants and employees.
At the end of that retention period, your data will either be deleted or anonymised (so that it can no longer be associated with you) for research or statistical purposes.
To determine the appropriate retention period for personal data, we consider the applicable legal requirements. The amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means.
In some circumstances you may be entitled to ask us to delete your data: see ‘Data Subject Rights’ for further information.

6.0 How we protect your personal data

We have put various technical and organisational measures in place to protect your personal data:

We are independently certified to a number of industry recognised standards, including ISO27001 which helps us maintain the highest levels of security across our entire business.
Our security controls are designed to maintain the Confidentiality, Integrity & Availability of personal information at all times.
Our group-wide staff training and awareness portfolio covers key risk areas and specific controls associated with all sensitive data.
Seetec websites are accessed using ‘https’ ensuring that all information that is sent and received over the internet is encrypted for additional security.
We have selected and deployed technical measures such as password complexity requirements, anti-virus and anti-malware software, firewalls, encryption, email and internet filtering and VPNs for secure remote access.
We have implemented soft controls such as Clear Desk, Clear Screen policies, preferred supplier, and ethical procurement policies.
As described in this Privacy Notice, we may in some instances disclose personal data to third parties. Where we do, we require that third party to have appropriate technical and organisational measures in place to protect your personal data via robust contracts and agreements; however, in some instances we may be compelled by law to disclose your personal data to a third party and have limited control over how it is protected by that party.
Our websites, systems and technical security controls are regularly audited by an independent auditor to ensure we maintain our security accreditations.
Your personal data is not processed or transferred outside of the European Economic Area (EEA). For DWP/ESF programmes your data is not transferred or processed outside of the UK.

7.0 Data Subject Rights

You have the right:

to ask us not to use your personal data for direct marketing
to ask us not to process your personal data where it is processed on the basis of legitimate interests, if there are no compelling reasons for that processing
to request from us access to personal information held about you (see below)
to ask for the information we hold about you to be rectified if it is inaccurate or incomplete
to ask that we stop any consent-based processing of your personal data after you withdraw that consent
to ask, in certain circumstances, to delete the personal data we hold about you
to ask, in certain circumstances, for the processing of that information to be restricted; and
to ask, in certain circumstances, for your data to be moved to another organisation (Data Controller)
Refer to ‘Get in touch’ for contact details.

8.0 Get in touch

If you have any queries or concerns relating to our Privacy Notice, the processing of your personal data, or you wish to exercise any of your data subject rights please contact the Data Protection Officer.

To help us to process your request, please provide the following information:

Your full name.
A description of the data that you are requesting, including dates, if applicable.
Your relationship with Seetec.

Requests should be sent to:

Data Protection Officer,

Seetec Business Technology Company Ltd